Everything in one place
No plug-ins, no add-ons. Every feature ships with your subscription.
Student Management
- ✓Full student profiles with contact info, emergency contacts, and date of birth
- ✓Guardian / parent contacts linked to minor students
- ✓Student portal with class schedule, attendance history, and waiver signing
- ✓Bulk import via CSV
- ✓Active / inactive status with full audit trail
Lead Pipeline
- ✓Track prospects from first inquiry to enrolled student
- ✓One-click status transitions: Prospect → Trial Scheduled → Trial Attended → Enrolled
- ✓Schedule trial classes with location, class, and date selection
- ✓Lead origin tracking (web, referral, walk-in, social)
- ✓Conversion rate reporting
Programs & Rank Progression
- ✓Multiple programs (BJJ, Karate, Muay Thai) with separate rank ladders
- ✓Visual belt badges with colors and stripe counts
- ✓Class attendance requirements per rank (e.g. 50 classes to advance to Blue Belt)
- ✓Eligibility tracking — see exactly who is ready to test
- ✓Bulk rank test scheduling from the program hub
Class Scheduling & Attendance
- ✓Recurring weekly class schedules with location and instructor
- ✓One-tap attendance marking via kiosk, web, or staff dashboard
- ✓QR code check-in for students
- ✓Attendance history per student and per class
- ✓Private lesson booking and tracking
Billing & Memberships
- ✓Stripe-powered subscription billing
- ✓Multiple membership plans (monthly, annual, drop-in)
- ✓Payment history with paid, failed, and refunded status
- ✓Automated dunning emails for failed payments
- ✓Merchandise sales and inventory
Communications
- ✓Email and SMS notifications for class reminders, payment receipts, and rank promotions
- ✓Manual outreach to filtered student lists (by program, rank, payment status, etc.)
- ✓Reusable message templates with merge variables
- ✓Opt-out / unsubscribe management per student
- ✓A2P 10DLC registered for reliable SMS delivery
Staff & Operations
- ✓Role-based access: Owner, Instructor, Staff
- ✓Multi-location support
- ✓Digital waiver creation and e-signature collection
- ✓Audit log for all account actions
- ✓Staff training paths and progress tracking